Author Instructions

Before you begin the submission process be sure your paper is formatted according to the Conference Paper Requirements. We have arranged for a manuscript creation/test site, PDFXpress. You can use the templates provided or simply create your manuscript online. You can access this tool from the Author’s Instructions link from the conference website.
PLEASE read the information provided in the Author’s Instructions area as it will help you in submitting your paper. Your paper will be rejected by the system if it is not compliant with the conference format style.
Each Corresponding Author (the author that submits the paper, will attend the conference to present the paper and is responsible for communicating with the Conference Organizers and the paper’s co-authors) is limited to two submissions for the conference. Each paper submission requires a $25 paper deposit (non-refundable, non-transferrable). You can pay the paper deposit in advance by following the link Register Online Now or you can complete the deposit process when you upload your paper (you will be prompted for payment in order to complete the submission process). Papers are limited to four (4) pages. Those authors wishing to submit an over-length manuscript may do so. There will be an over-length page fee of $100 per page and limited to an additional 3 pages (maximum page submission is seven (7) pages). This payment will be required after author notification of accept/decline.
Authors should only submit original, unpublished research to EMBC’08.
EMBC’08 will adopt a two step submission process. The Initial Submission will be for review purposes and stamped for confidentiality. The Final Submission will appear in the conference proceedings
There are three (3) categories of paper submission to EMBC’08. The submission categories and their definitions are:
Regular Contribution: Paper submission from general public
Invited Contribution: Authors invited by EMBC’08 to submit a paper for a specific Theme or Track by the Program Committee. Authors invited to submit a paper will be able to do so with a submission code provided by the Conference.
Mini-symposia Contribution: Paper submission for a special session created by EMBC’08. Only authors invited to submit to a Mini-symposia session will be able to do so with a submission code provided by the Mini-symposia Coordinator.
For author registration and paper submission, please click the following link for the Conference Management website:
Information About Manuscript Preparation for Paper Submission
Detailed information about manuscript preparation for paper submission and required format can be found at the website
Please follow the page margins strictly. Specifically, if you are using LaYeX style files, please ensure that page margins are strictly followed. The paper margin information is available on the website
All submissions must be in US Letter page size format.
Final submissions must be in a 2-column format.
Please do not put your own page numbers on the manuscript.
Only the corresponding author can upload the paper – but any of the co-authors can register for the conference and pay for registration.
While making the registration payment, the conference management system presents all papers that are associated with you and places a check box next to all papers. Please do not uncheck these boxes. If you uncheck these boxes, you will not be able to upload the papers.
Only PDF files will be accepted. Click here for the Requirements for IEEE Xplore PDF. Authors must check that their paper is viewable electronically and without errors that would prevent the Conference from including the paper in CD ROM or Print Proceedings. A test site to check for formatting compatibility is provided. Please follow the instructions to determine if your paper satisfies the required guidelines using test your pdf file using PDF Express link. Once the paper is found to be compatible, please go to the conference management website to upload your paper. In the event a paper is submitted that cannot be viewed or printed properly, the Conference may elect to only publish the abstract of the paper in the Proceedings. Please click sample paper to see a PDF file of a paper with the required format.
Introduction to IEEE PDF eXpress:
The new IEEE Xplore Requirements for PDF will be enforced as of 2005. All conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

IEEE PDF eXpress Access Info
Conference ID: embc08
Instructions for IEEE PDF eXpress:
Access the IEEE PDF eXpress site
First-time users
Click “New Users – Click Here”.
Enter embc06 for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
You will receive online and email confirmation of successful account setup.
Previous users, but using it the first time for a new conference
Enter embc06 for the Conference ID, your email address, and enter the password you used for your old account.
When you click “Login”, you’ll receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference.
Check that the contact information is still valid, and click “Submit”.
You will receive online and email confirmation of successful account setup.
Returning users
Enter embc08 for the Conference ID, email address and password.
For each conference paper, click “Create New Title”.
Enter identifying text for the paper (title is recommended but not required)
Click “Submit PDF for Checking” or “Submit Source Files for Conversion”
Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.
You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
(choose one) If the PDF submitted fails the PDF check If you are not satisfied with the IEEE PDF eXpress-converted PDF If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF
Option 1 Submit your source file for conversion PDF Check, or by clicking Try again, then Submit Source Files for Conversion. Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) Submit your IEEE Xplore compatible PDF [per the conference’s instructions].
Option 2 Read the PDF Check report, then click “The PDF Check Report” in the sidebar to get information on possible solutions. Submit a PDF by clicking Try again, then Submit PDF for Checking
Option 3 “Request Technical Help” through your account. “Request a Manual Conversion” through your account.
IEEE PDF eXpress converts the following file types to PDF:
Rich Text Format
(La)TeX (DVI and all support files required)*
Word Pro
Microsoft Word
*For documents created in formats that do not embed source files, include all support files with the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.
IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it cannot be converted. Be sure also to check that your images are properly referenced, and that DVI can handle the image file types used (DVI does not handle some newer image types, such as *.png).

According to the EMBC2006 registration policy, to upload the final paper, at least one of the authors of the paper must be registered at the appropriate full conference rate (Member, Non-member, Student member, Student non-member). Without the payment of registration fee and overlength page charges (if applicable), authors will not be able to upload their final manuscript. Note that while any author of the paper may be registered, only the designated corresponding author may upload the final paper. Once a manuscript has been uploaded, the registration fees cannot be refunded.

The IEEE copyright transfer form will be collected electronically as a step in the final paper submission process. Authors do NOT need to mail, FAX or email their copyright transfer forms.

Registration Fee for “Presenting Author” is non-refundable after 15 July 2008. By submitting a paper to the 29th Annual International Conference of the IEEE Engineering in Medicine and Biology Society, Authors accept all submission and payment requirements of the Conference as listed above.

PDF creation/IEEE Xplore® compliance-compatibility/IEEE PDF eXpress general questions:
Email: [email protected]
Phone: +1 732 465 5888; 9am – 5pm UTC/GMT -5 hours, Monday thru Friday

IEEE PDF eXpress site issues/Webmaster: [email protected]

“It is very important to enter the complete information about all co-authors into the conference management system website at the time of the submission of the paper.”